Libraries

Borrowing & Returning

The UCBA Library's physical location is closed in response to COVID-19 events. Library users are encouraged to hold onto materials until the library fully re-opens. Fines will not be incurred for UC, OhioLink, or InterLibrary Loan items. Virtual support is available.

All University of Cincinnati students, faculty, staff, ELS students, and retirees, as well as patrons in good standing from affiliated institutions, may borrow materials from University of Cincinnati Libraries. 

All faculty, staff and currently enrolled students may borrow materials using their University of Cincinnati ID card (Bearcat Campus Card). Patrons may also use a valid driver's license to check out materials at the UCBA Library. Community borrowers and patrons with affiliated institutions (such as OhioLINK or SearchOhio) must present their institution's ID as well. Please contact the UCBA Library Information Desk for more information: ucbalibrary@ucblueash.edu.

NOTE: UCBA Reserve items are for use by UCBA Students only. Check out times range from 2 hours to 3 days depending upon the item and may be restricted to Campus Use Only. For more information, please visit the Reserves page.

Loan Periods Based on Patron Type

Loan Periods
Material Type Undergrad
Students
Graduate
Students
Faculty Staff UC Retirees & ELS Students Community
Borrowers
UC Books 3 Weeks 1 Semester 1 Semester 1 Semester 3 Weeks 3 Weeks
UC Media 1 Week
1 Week
1 Week
1 Week
1 Week
On-Site Use Only

OhioLink

Books

Media

3 Weeks

1 Week

3 Weeks

1 Week

6 Weeks

1 Week

3 Weeks

1 Week

3 Weeks

1 Week

Do Not
Circulate

Do Not Circulate

SearchOhio

Books & Media (except DVDs)

DVDs

3 Weeks

1 Week

3 Weeks

1 Week

3 Weeks

1 Week

3 Weeks

1 Week

3 Weeks

1 Week

Do Not Circulate

Do Not Circulate

Interlibrary Loan Varies with
Material
Varies with
Material
Varies with
Material
Varies with
Material
No ILL No ILL

* Community Borrowers refers to non-UC borrowers, such as SWON Library members, NKU student/staff/faculty, UC Alumni Association members, Friends of the Library, Communiversity students, and many more.

Public Library of Cincinnati & Hamilton County users are now members of SearchOhio and can borrow materials directly from University of Cincinnati Libraries with their PLCHC card and a photo ID.

Returning Materials

Until the COVID-19 situation is resolved, we are asking patrons not to return library materials to the UCBA library. Due dates have been extended automatically until library staff and faculty are authorized to return to campus.

All borrowed materials remain the patron's responsibility until the materials are checked in and cleared from the user's record.

Lost & Unreturned Materials

For unreturned University of Cincinnati materials, patrons are charged a replacement and processing fee in addition to any applicable overdue charges.

For most unreturned OhioLINK materials, patrons are charged $125 per item in addition to any applicable overdue charges. For items from SearchOhio libraries, patrons are charged a maximum of $50 for late fees or replacement charges.

Renewals

For information regarding our renewal policy and limits, please visit the Renew Materials page.

** Renewals are not available for recalled items. All materials are subject to recall.

Faculty Proxy Borrowing Guidelines

Faculty members only may specify an administrative assistant or spouse to access and utilize their library account. To facilitate this, faculty members must:

  • Submit a letter on departmental letterhead that specifies the proxy borrower's name, M number, and timeframe if applicable.
  • The letter should be submitted in person at the UCBA Library Information Desk. A notation of the authorization will be added to the faculty member's record.
  • The proxy borrower must present his/her own ID at check out.

Faculty members are responsible for the materials checked out on their accounts by their proxy borrowers.

Library PINs (UC Affiliates Only)

UC affliliates, such as SWON community borrowers, may also use the "My Library Record" function to renew materials or check the status of their library account. When you access this function, you will be prompted for the following:

  • Last Name
  • Identification Number (UC Library Card Number)
  • Library PIN

If you haven't already created a library PIN, whatever you use the first time will become your PIN. PINs may consist of any combination of alpha-numeric characters. Please use at least 5 characters for your PIN.

  • Leave the PIN field blank on the "My Library Record" screen and click submit.
  • Enter your selected PIN twice to confirm.

For further assistance, please visit the UCBA Library Information Desk or contact us at 513-745-5710 or ucbalibrary@ucblueash.edu.