Libraries

Borrow Materials

Who can borrow materials?

All University of Cincinnati students, faculty, staff, ELS students, emeritus faculty, and retirees, as well as patrons in good standing from affiliated institutions may borrow materials from University of Cincinnati Libraries. 

All faculty, staff and currently enrolled students may borrow materials using their University of Cincinnati I.D. card (Bearcat Campus Card). Patrons may also use any valid picture I.D., such as a driver's license, to check out materials. Community borrowers and patrons with affiliated institutions (such as OhioLINK or SearchOhio) should present their institution's I.D. as well.

Non-UC patrons

Visitors who are not students, staff or faculty can obtain borrowing privileges with UC Libraries through these groups:

  • Donors to UC Libraries: Donors who contribute $50 or more to UC Libraries on an annual basis. 
  • Friends of Women’s Studies: Administered by the Department of Women’s, Gender, & Sexuality Studies for dues paying community members.
  • SouthWest Ohio and Neighboring Libraries (SWON): Card holders at participating local public libraries, high schools, and other institutions. Must be patrons in good standing with home institution and show current institutional card or SWON card from home library, and a photo ID.
  • Herman Schneider Legacy Society: Donors who provide support to UC through a planned gift. Must have a Herman Schneider Legacy Society card and a photo ID.
  • Institute for Learning in Retirement: Members currently enrolled in classes at UC. Must have program enrollment confirmation letter and a photo ID.
  • UC Alumni Association (UCAA): Current Loyal Bearcat & William Howard Taft Society Donors of the UC Alumni Association. Must have a valid UCAA card and a photo ID/

Borrow Materials

Information regarding borrowing privileges, including item limits and loan periods for different types of library users, can be found in the subheadings below.

Information about fines and paying fines can be found here. Information about locations that lend specialized equipment items can be found here.

  • Undergraduates may borrow a maximum of 50 Items
  • Undergraduates may have a maximum of 100 holds
Policies
Item Type Loan Period Renewals*
UC Books
3 weeks 4
OhioLINK Books 3 weeks 6
SearchOHio Books 3 weeks   3
UC Aduio/Visual   1 week
1
OhioLINK Audio Visual
1 Week
none
SearchOhio Audio/Visuals  (except DVD's)
3 weeks 3
SearchOhio DVD's 1 week None
Periodicals   Do Not Circulate
Reference materials Do Not Circulate
ILL Varies
  • Renewals are not available for recalled items. All materials are subject to recall.
  • Graduate Students may borrow a maximum of 100 Items
  • Graduate Students may have a maximum of 100 holds
Material Type Rules
Item Type Loan Period Renewals*
UC Books
1 Semester
2
OhioLINK Books 3 weeks 6
SearchOhio Books 3 weeks   3
UC Aduio/Visual   1 week
1
OhioLINK Audio Visual
1 Week
none
SearchOhio Audio/Visuals  (except DVD's)
3 weeks 3
SearchOhio DVD's 1 week None
Periodicals   Do Not Circulate
Reference materials Do Not Circulate
ILL Varies
  • Renewals are not available for recalled items. All materials are subject to recall.
  • UC Faculty may borrow a maximum of 1000 Items
  • UC Faculty may have a maximum of 100 holds

Privileges listed here are the same for faculty affiliates and emeritus faculty.

Policies
Item Type Loan Period Renewals*
UC Books
1 Semester
2
OhioLINK Books 6 Weeks
6
SearchOHio Books 3 Weeks
3
UC Aduio/Visual   1 Week
1
OhioLINK Audio Visual
1 Week
none
SearchOhio Audio/Visuals  (except DVD's)
3 weeks 3
SearchOhio DVD's 1 week None
Periodicals   Do Not Circulate
Reference materials Do Not Circulate
ILL Varies
  • Renewals are not available for recalled items. All materials are subject to recall.

Faculty Proxy Borrowing

Faculty members only may specify a teaching assistant, graduate assistant or spouse to access and utilize their library account. Learn more here

  • UC Staff may borrow a maximum of 200 Items
  • UC Staff may have a maximum of 100 holds
Policies
Item Type Loan Period Renewals*
UC Books
1 Semester 2
OhioLINK Books 3 weeks 6
SearchOHio Books 3 weeks   3
UC Aduio/Visual   1 week
1
OhioLINK Audio Visual
1 Week
none
SearchOhio Audio/Visuals  (except DVD's)
3 weeks none
SearchOhio DVD's 1 week 3
Periodicals   Do Not Circulate
Reference materials Do Not Circulate
ILL Varies
  • Renewals are not available for recalled items. All materials are subject to recall.
  • UC Retirees may borrow a maximum of 25 Items
  • UC Retirees may have a maximum of 10 holds
  • UC Retirees may borrow a Maximum of 5 OhioLINK items
Policies
Item Type Loan Period Renewals*
UC Books
3 weeks 1
OhioLINK Books 3 weeks 6
SearchOHio Books 3 weeks   3
UC Aduio/Visual   1 week
1
OhioLINK Audio Visual
1 Week
none
SearchOhio Audio/Visuals  (except DVD's)
3 weeks 3
SearchOhio DVD's 1 week None
Periodicals   Do Not Circulate
Reference materials Do Not Circulate
ILL Varies
  • Renewals are not available for recalled items. All materials are subject to recall.
Borrowing Privileges for ELS Students
Item Type Loan Period Renewals
UC Books
3 weeks 4
OhioLINK Books 3 weeks 6
SearchOHio Books 3 weeks   3
UC Aduio/Visual   1 week
1
OhioLINK Audio Visual
1 Week
none
SearchOhio Audio/Visuals  (except DVD's)
3 weeks 3
SearchOhio DVD's 1 week None
Periodicals   Do Not Circulate
Reference materials Do Not Circulate
ILL Varies
  • Renewals are not available for recalled items. All materials are subject to recall.

University of Cincinnati students engaging their programs in a fully remote model are called Distance Learners within UC Libraries. Distance learners have the same privileges as on campus students, correspondent to their status with UC. A graduate level distance learner would have the same privileges and access as a graduate student attending classes on campus.

Distance learners have a variety of options for accessing UC library materials and resources, both online and physical. 

For online access, distance learners should begin at our Online Library. Once a distance learner logs in via Duo Authentication, this library guides access to articles and databases, as well as a search for physical materials available to UC students (including distance learners,) staff and faculty. Options include Electronic Journal Center and Electronic Book Center on OhioLINK and requesting articles via ILLiad

Distance learners seeking to access physical materials, such as books, have a few different routes to take. In state distance learners can request items via Ohio's two statewide consortiums, OhioLINK and SearchOhio, utilizing the Pickup Anywhere service, which allows, for example, a UC student who resides in Columbus to have a Kent State library book be sent to Ohio State for pickup. 

If distance learners who unable to obtain physical items via OhioLINK or SearchOhio, or who are in a state other than Ohio, should contact the Collection Development Services and Engagement department at UC's Langsam Library for additional options regarding access and delivery. The department can be reached by phone at 513-556-1424.

Cincinnati and Hamilton County Public Library users are now members of SearchOhio and can borrow materials directly from University of Cincinnati Libraries with their CHPL card and a photo ID.

CHPL users can also utilize SearchOhio's catalog to request items from UC, and other Ohio institutions. Those requests are delivered to their local public library location. 

Community Borrowers refers to non-UC borrowers, such as SWON Library members, UC Alumni Association members, Friends of the Library, Communiversity students, and many more.

Users in these groups have the following privileges:

  • 5-item check-out limit 
  • 3-week loan period with 1 renewal 
  • On-site database access at public-access workstations 
  • Langsam Library access after 6pm with photo ID

New users from Northern Kentucky University should first visit The Desk @ Langsam Library with their NKU ID to verify their access privileges and obtain a UC Libraries Borrower's Card. NKU users can check out up to five items for a three week loan period, with three renewals on items provided that the item is not needed by another library patron.

The Tower Society recognizes our donors whose lifetime gifts provide critical support to sustain growth and momentum for the university, creating vital opportunities to advance education, outreach and research efforts. Members of the Tower Society receive the following privileges:

  • 5-item check-out limit 
  • 3-week loan period with 1 renewal 
  • On-site database access at public-access workstations 
  • Langsam Library access after 6pm with photo ID