Faculty Guidelines for Traditional Course Reserves

Place Books or Media on Course Reserve   Available Loan Periods for Course Reserves
What May Be Placed on Reserve   How Long Does Materials Remain on Reserve
   

 

Where do I place material on Reserves?

A traditional Course Reserves collection is located at each UC library. Contact the library staff at your preferred library.

How do I place material on Reserves?

Instructors should obtain and complete a Book or Media Course Reserve Request Form. You can obtain this form:

  • by downloading the PDF. Fill out the form by hand or use Adobe Reader's SIGN functionality. Print or save for emailing to your library reserves contact. (Preferred method.)
  • by visiting any library location and ask for the form.

Once the form is completed with all necessary citation information, email the form to the appropriate library contact for reserves or submit it at the appropriate library service desk.

For quicker processing of requests, the library recommends that instructors complete the form and retrieve the requested materials from the appropriate stacks. If instructors are unable to do this, they can submit the form in person or via email, and library staff will retrieve the materials in the order in which the requests are received.

In order to have material available for the first day of classes, instructors need to plan ahead. Allow two weeks of lead time before the beginning of each semester. During the remainder of the semester, processing time is approximately two days. Additional time will be needed if an item must be purchased for course reserve.

What may be placed on Reserve?

Circulating books and multimedia material from any UC library may be placed on Course Reserve. Materials from other UC libraries will be requested by the library reserves staff.  These materials should NOT be requested or checked out by the instructor.

Personal copies of textbooks or other materials can be placed on Reserve with the understanding that UC Libraries assumes no responsibility for replacing them should they become lost, stolen, damaged, or destroyed. If this happens, faculty will be notified to either replace the copy or to withdraw it from Reserves. If you submit a personal copy to be placed on Reserve and the Library owns that same book, the library copy will be placed on Reserve and we will return your copy to you.

New material requests should be submitted to your Library Reserves Contact. Some new materials can take up to four weeks to receive.

Exceptions: Periodicals, reference books, OhioLINK, Interlibrary Loan, or other non-UC Library materials may not be placed on Reserve. The Library is unable to place videos and DVD’s from commercial rental establishments (Redbox, etc.) due to copyright restrictions.

Available Loan Periods for Course Reserves

Items may be designated with the following loan periods:

  • Two Hours: Most common option - item must be used only within the library for a two hour period.
  • Overnight: Item is the same as a two hour item except it may leave the building if checked out within two hours of the library closing to be due within an hour of the library opening the next day.
  • One day: Item may leave the library and will be due before closing the next day.
  • Three day: Item may leave the library and will be due before closing the third day.

How long does material remain on Reserves?

Course Reserve materials will be removed at the end of the semester. Instructors should inform their library reserves contact if they want to keep items on course reserve. Library materials will be returned to the stacks. All personal copies will be returned to the instructor.