Interlibrary Loan (ILLiad)

Interlibrary Loan Borrowing FAQ

Interlibrary Loan (ILL) is a service which obtains materials that are not otherwise available through the University of Cincinnati libraries or OhioLINK.  Materials necessary for study and research, such as books and dissertations, may be borrowed from other libraries.  Photocopies of periodical articles may also be acquired.  University of Cincinnati Libraries follow the conditions of this service set by the National Interlibrary Loan Code (revised 2008, American Library Association).

Who may use ILL? How long will it take?
How do I determine if I need to use ILL? How will I be notified?
What is available through ILL? How long can I keep borrowed material?
What is not available through ILL? Can ILL materials be renewed?
Can I obtain dissertations through interlibrary loan? How much does ILL cost?
How do I place an order? Questions?
   

 

 

 

Who may use ILL?

 

Patrons from the West Campus, Clermont College, and UC Blue Ash should request interlibrary loan materials through the University of Cincinnati Libraries’ ILLiad system. You can request books and articles, monitor the progress of your requests, and update your profile through an ILLiad account.  

The following patrons should contact their respective libraries regarding interlibrary loan service:

  • East Campus patrons (Health Sciences Library) should use the ILLiad login found on the Health Sciences Library web page.
  • College of Law patrons should use the interlibrary loan forms on the Marx Law Library Web page.

 

Distance Learning Students – Additional information regarding the interlibrary loan service for distance learning students is available on the campus guide Distance Learning Resources.

 

How do I determine if I need to use ILL?

Before you submit a request

  1. Search the UC library catalog to determine that the material is not available locally.
  2. For Books, check the OhioLINK library catalog .  If there are no available copies, you may submit an ILL request.
  3. For Journals, check the libraries Full Text Journals.  Many titles are also available online.  If the desired title is not available, you can submit an ILL request.

 

What is available through ILL?

Books, theses, and some other materials, such as microform and audiovisual materials, may be borrowed.  Photocopies of articles may be requested in accordance with the U.S. copyright law. 

What is not available through ILL?

The following types of materials may not be borrowed through interlibrary loan:  textbooks; archival material; rare, valuable, or fragile material; materials for reserve, group, or extended use.

Can I obtain dissertations through interlibrary loan?

Most dissertations are available through interlibrary loan and may arrive in print, microfilm, or microfiche.  Please submit an interlibrary loan request for a dissertation that is not available online.

Proquest Dissertations and Theses includes full-text to over 800,000 dissertations from 1997 forward. The database includes also full-text to all UC dissertations published in electronic format. In addition, the database includes citations to dissertations from 1861-Present and Abstracts from 1980 forward. 350-word abstracts written by the author. Master's theses published from 1988 forward include 150-word abstracts.

United States - For information regarding Electronic Theses and Dissertations (ETD) click here.  If a requested U.S. dissertation is not available through interlibrary loan or available online we offer Dissertation Express as an option for you to obtain a copy.  You may  purchase a copy, through the Interlibrary Services Dept. staff,  of a dissertation for $29, which is generally available in  4-5 days.   Graduate works published prior to 1980  may take a few extra days.  The dissertation is available in unbound, shrink-wrapped format only.   The fee may be paid by VISA ®, Master Card ®, or a personal check.  Credit card payment is preferred.  Call 556-556-1885 and the request will be processed over the telephone. 

Canada - Dissertations are available in microfiche and online and can be found by searching Theses Canada.

United Kingdom Many dissertations are available online at:  http://ethos.bl.uk/ .  Many UK institutions support Open Access to their theses, so download of their digital and digitized theses is free to the researcher. A small number of participating institutions may not be able to offer Open Access and in this case the researcher may have to pay for the digitization. Where a thesis must be digitized before supply, you can expect a short delay. However, you will be informed when the thesis is ready for collection and you can then log on to the system and download it.

All other countries – Dissertations from other countries are available through the Center for Research Libraries Dissertations Collection.  If the requested dissertation is not owned at the Center for Research Libraries, they will acquire a copy on our behalf.  This process could take several months

How do I place an order?

Patrons may request materials using the library’s ILLiad system. To log into ILLiad, user your UC Central Login username (6+2) and password.  If you have not used ILLiad before you will be prompted to fill out a registration form.  ILLiad will store the information (phone, email, address, department, etc.) for use on all future requests.    Once an ILLiad account is created, you are ready to submit requests.  ILLiad allows for the ability to track requests at all stages of the ILL process by logging in and reviewing your ILLiad record. As well as electronically making requests, you may also place renewal requests, revise citations and re-submit requests, and cancel requests electronically.

How long will it take?

 

Materials arriving through interlibrary loan usually take 2-3 weeks to arrive.  Complete and accurate information will expedite the process of searching, processing, and receiving the material.   Articles may arrive faster as the majority are transmitted electronically.

How will I be notified?

When the material has been received, notification will be sent to the e-mail address in your user account.  Books should be picked up promptly in order to make use of the entire loan period.  Copies of articles arrive electronically and are “delivered to the web”. You will receive e-mail notification indicating how to view the article online. To check the status of your interlibrary loan request, simply log into the ILLiad system and go to the Outstanding Requests section.

How long can I keep borrowed material?

 

The loan period is determined by the library lending the material and is usually three weeks.  Due dates and any restrictions, such as LIBRARY USE ONLY, are indicated on the band that surrounds the material and must be adhered to.

Can ILL materials be renewed?

 

One renewal for two additional weeks may be requested only if it is before the due date.  Please log in to your ILLiad account to request a renewal.  No renewals can be made for an item that is already overdue or if the lending library stipulated NO RENEWALS on the band that surrounds the material.  Interlibrary loan items are subject to recall by the lending library and must be returned immediately upon recall.

Renewals are granted or denied at the discretion of the lending library; consequently, the due date may change from the automatic 2 week renewal period.  After renewing the item, please, please log in to your ILLiad account in 2 - 3 business days to verify the renewal date.  If the renewal is denied by the owning library, you will receive an e-mail notification.

How much does ILL cost?

 

The University of Cincinnati Libraries absorbs all charges associated with normal levels of borrowing.  The loan or copy of a single item may cost the libraries $20 or more.  We ask that users be as judicious as possible in submitting requests.  The user will be required to pay any charges levied by the supplying library for items lost, not returned, returned late, or damaged while in their care.

Questions?

 

Contact staff in the Interlibrary Services Dept. at Langsam Library at 513-556-1885 or via e-mail at: CIN.loans@uc.edu